Agree on your spending plan first
Before the trip, discuss which costs you will share and an amount that works for everyone. Consider travel, accommodation, food and planned activities. In Packbay, you can set an overall budget and limits for individual categories. Category limits are independent warning thresholds; they do not automatically divide your overall budget into separate pots. Leave room in your own plan for small expenses that you cannot yet predict before the holiday begins.
Record expenses while the details are fresh
Add an expense to the right trip, including the amount, category, date and person who paid. A short note helps you remember what the charge was for. In the browser, you enter these shared expenses in euros. Select the people involved; the web app divides the amount equally, including the person who paid. You do not need to connect a bank account to get started manually. Your overview reflects the expenses you have actually recorded.
- Choose the correct trip before entering an amount.
- Check who paid and which people were involved in the expense.
- Use a short note to explain the purpose of a larger amount.
Review totals and categories along the way
An occasional look at the budget helps you assess the rest of your plans. The category overview shows where you have recorded costs so far. Compare those expenses with your agreed spending plan and the limits you set. You can then discuss whether another activity still fits. Limits provide guidance: they do not prevent a payment or replace your agreement about how much to spend. Remember to allow for costs you have not entered yet.
Make the shared settlement understandable
For the shared settlement, Packbay considers what each person has paid and their share of the expenses. You do not have to reconstruct every dinner or ticket from memory at the end of the trip. Before settling up, check together that the entries and participants are correct. Agree on and make the actual payments outside Packbay. The budget and recording shared expenses are part of the free core features for planning your travels.